Icicle ERP Occupational Health and Safety Management System Overview

Streamline automation technology for outstanding workplace safety documentation and compliance

From working on the production floor to receiving and shipping, OHS requirements apply in every manufacturing workplace. Icicle’s integrated system connects all aspects of your business to ensure that occupational health and safety standards are maintained everywhere.

By unifying all aspects of your business in one cloud-based system, Icicle’s automation tools help food manufactures of all sizes maintain documentation, stay audit-ready, and respond to incidents quickly. Digital incident reporting and automatic corrective actions provide peace of mind while enabling companies to optimize processes using sophisticated analytics, including incident investigation, root cause analysis, and data-based preventative measures.

Building a solid workplace safety culture benefits everyone; with safety and quality at its core, Icicle ERP is designed to help you succeed and grow.

A Complete Toolkit for Efficient Workplace Safety and Compliance

Make Occupational Health and Safety (OHS) compliance simple with Icicle ERP’s suite of integrated features that unify health and safety management in one comprehensive system. Designed specifically for the food manufacturing industry, Icicle’s advanced automation technology gives you the tools you need to effectively prevent workplace injury and disease.management tools.

Key Benefits

  • Automate compliance with health and safety regulations to build a work safety culture
  • Maintain documentation in real-time so you’re always ready for safety audits
  • Streamline corrective actions, incident reporting, and root cause analysis with analytics
  • Standardize and digitize risk assessments to amplify safety awareness
  • Easily schedule and track safety training based on linked safety procedures
  • Manage workplace safety meetings and tasks from any secure, internet-enabled device (including signatures and notifications)
  • Protect your business with safety planning tools that enable emergency preparedness

Occupational Health and Safety Management Features

Icicle ERP offers a comprehensive workplace safety management system that allows users to reap the following benefits:

Clear safety procedures are a cornerstone of workplace safety and safety culture. Easily create and edit work safety procedures directly in Icicle – now with Icicle’s AI Assist button – along with related documents and images. Procedures are linked to any relevant compliance requirements for simplified compliance management, and automatically show histories for connected tasks and scheduled tasks, inspections, lab tests, incidents, and training, plus automatic version history with a change log for auditors and inspectors.

Once your procedures are in Icicle’s secure, cloud-based system, any changes you make are automatically updated everywhere so your procedures are always up-to-date and accessible from internet-enabled devices like mobile phones and tablets.

Icicle modernizes all documentation to seamlessly connect work safety, food safety, quality control, and other compliance requirements in a unified system. Incident templates for common OHS requirements like First Aid Reports and Near Miss Reports ensure a consistent, effective response to any incident involving injury or illness. Simply fill out an incident report directly in the system to create a digital copy that can be shared with regulators during inspections and audits.
What’s more, standardized templates allow you to implement industry best practices and extract actionable insights based on quality data. With effective, automated incident response, Icicle ERP users minimize downtime caused by incidents or near misses without risking workplace safety.

Going far beyond digitizing paperwork, Icicle’s incident management tools streamline rapid response to workplace injury and illness. Identify hazards and define corrective actions in your incident templates to automatically assign preset corrective action tasks and safety training based on safety guidelines. Managers can track progress for both individual and team tasks with Icicle’s robust task management infrastructure and verify tasks to confirm they are completed correctly. Plus, Corrective Actions Report and Corrective Actions Aging Report allow Icicle users to investigate incidents and ensure tasks are carried out on time, securing workplace safety as well as food safety and quality assurance.

Following an incident or near miss at a facility, conducting a root cause analysis with Icicle allows manufacturers to identify correctable system failures that can prevent the same or a similar incident from happening again. The key to both effective incident investigation and prevention initiatives is quality data that provides true visibility into hazards and other risks. In addition to Icicle’s smart hazard identification tools, Icicle delivers valuable insights with reports that trend incidents by type as well as trend the results of inspections and risk assessments over time by result or score.

With data-driven hazard identification, you can define specific preventative measures and attach them to incident templates. Icicle ERP’s QA Dashboard then unifies your OHS data to show the top five preventative measures, top five root causes for incidents, and top five corrective actions assigned to users in real-time.

From inspections to incidents to audits, Icicle helps food manufacturers manage workplace safety every step of the way. In addition to procedures and incidents, health and safety regulations also require documentation for meetings and employee training. Icicle’s Meeting Records function is a centralized place to track attendance, document meeting minutes, and obtain signatures from attendees to satisfy regulatory requirements. It even integrates with the Task Management feature so that you can assign tasks to employees throughout the meeting and track their completion.

With all of the information related to the meeting connected in your Icicle account, you can quickly produce OHS compliance documentation during a safety audit or inspection.

Icicle’s Training Management features integrate with incident reporting and tasks to streamline both worker orientations and employee retraining in response to safety incidents. When an incident or near miss occurs, managers can assign training to users directly from the incident report and Icicle will automatically assign a task to the user with deadlines and alerts.

Managers can monitor the status of worker education and training from the Training Records Matrix, which shows a real-time snapshot of which employees have been trained on which safety procedures. Required training and upcoming renewals are clearly indicated to maintain safety awareness and standards, along with email notifications about upcoming expirations on required training. When training is completed, simply update the training record with the necessary information and signatures to verify it.

Icicle supports OHS program evaluation and improvement with real-time insights into the effectiveness of your workplace safety procedures and programs. Customizable dashboards and reports pull together all the relevant data you need to identify, assess, and control any kind of safety hazard and respond to incidents with a unified safety management system. Ultimately, a data-driven approach bolsters the potential for management leadership and enables worker participation in building a safety culture.

Occupational Health and Safety Standards

Occupational Health and Safety (OHS) standards may differ based on location, but the goal remains the same: to ensure the effective prevention of workplace injury and illness. OHS regulations and standards clearly define rights and responsibilities of employers and employees in the creation of a healthy and safe working environment.
Icicle simplifies all compliance requirements by unifying your OHS data, streamlining communication and safety training, and leveraging automation tools to optimize workplace hazard identification and control. Since Icicle was designed for the food industry, we know that growing your business while maintaining profitability can be a challenge. Everyone values workplace safety; from injury and illness prevention programs to emergency actions plans, food manufacturers of all sizes use Icicle to achieve compliance excellence without draining resources.

The Occupational Safety and Health Administration (OSHA) was created in 1971 to protect the health and safety of workers. OSHA develops safety standards for workplaces, provides safety training and assistance to employers and workers, and conducts inspections to verify that safety regulations are followed. From injury and illness prevention programs to emergency action plans, OSHA is a central resource for American companies to keep their workplace free from hazards.

The Canadian Centre for Occupational Health and Safety (CCOHS) was established in 1978 to provide tools and resources for the advancement of workplace health and safety programs, including training and education. CCOHS helps employers implement prevention programs to control hazards (chemical, ergonomic, physical, psychosocial, and more) and implement management systems like WHMIS and GHS to reduce the risk of work-related illnesses and injuries.

ISO 45001 is an internationally recognized standard for occupational health and safety management. ISO 45001 establishes criteria and outlines for leadership commitment, worker participation, hazard identification, risk assessment, legal and regulatory compliance, emergency planning and incident investigation. It uses the Plan-Do-Check-Act method to ensure that health and safety risks are properly managed and integrates with other ISO management system standards.

The Occupational Health and Safety Act (OHSA) is the workplace health and safety legislation in Ontario, Canada. This set of 25 regulations aims to establish a strong internal responsibility system (IRS) in the workplace. Ontario’s OHSA regulations outline employer duties, employee rights, measures and procedures for workplace hazards and enforcement of the health and safety regulations.

The Occupational and Health and Safety Regulation is a set of workplace requirements in British Columbia enforced by WorkSafeBC. They provide guidelines on implementing the key elements of health and safety programs (investigations, reports, workplace inspections, the right to refuse work, and first aid) and compliance with requirements on general workplace conditions (including building and equipment safety, emergency preparedness, preventing violence, indoor air quality, and more). They also cover a wide range of workplace hazards from the generally applicable (like emergency procedures or personal hygiene) to more specific types of hazards involving tools and machinery, personal protective equipment, pesticides, and more.

Occupational Health & Safety Resources

Some resources from the Icicle blog to help you advance workplace safety and safety culture:

12 Icicle Features for Occupational Health & Safety Compliance

The biggest challenges to OHS compliance are setting up the system, thorough employee training, preventative maintenance and incident management. For an effective occupational health and safety program, you need the proper policies and procedures in place. Icicle’s integrated system ensures that all employees in different areas of your business have the most up to date information for safety procedures.

Icicle manages all the data you need and more so you can advance workplace safety without draining resources. Check out 12 of those OHS features in this article.

Solve Employee Training and Competency Management with Icicle ERP

Employee training to build safety awareness and foster a safety culture is crucial for compliance with health and safety regulations. Especially for positions with high turnover rates, food manufacturers need to make sure that errors in safety training and training management don’t end up costing their company hefty compensation fees or regulatory penalties.

This article covers Icicle’s employee training management features that help food manufacturers manage employee and workplace safety training.

Workplace Safety Tools and Techniques

Occupational health and safety data is just one of the many things that food manufacturers must manage. Businesses must comply with many other regulations too, making advanced data management solutions a necessity for accurately record-keeping of all important information.

Prioritizing the implementation of the right software increases productivity at the crucial moment and help your business reach bigger markets. Check out the resources below to learn more:

Simplify Safety Compliance Management with Icicle ERP

How can food manufacturers stay on top of regulatory compliance, let alone open up capacity to achieve new certifications for capturing business opportunities? With the right compliance strategy and integrated technology to implement it, managing multiple compliance programs transforms from a challenge to an advantage.

Task Management Tools to Optimize Manufacturing Workflows

Icicle’s innovative task management infrastructure is designed to help you streamline your workflow in a variety of ways, from assigning and monitoring maintenance tasks to making sure you’re fully prepared for HACCP certifications or audits. By improving communications and efficiency across the board, you save valuable time and grow your business.

From the Icicle Blog

Strategies to Scale Food Manufacturing with Icicle ERP